Accessibility Statement
Effective Date: 15/12/2025
This Notice describes how medical and dental information about you may be used and disclosed, and how you can access this information. Please review it carefully.
Protected Health Information (PHI)
DHC Dental maintains Protected Health Information (PHI) about you as part of your dental and healthcare records. PHI includes any information that identifies you and relates to your past, present, or future physical or mental health condition, the provision of healthcare services, or payment for those services.
We are required by law to maintain the confidentiality of your PHI and to follow specific legal requirements regarding how your information may be used and disclosed. This Notice explains your rights concerning your PHI and describes how we may use and disclose it for treatment, payment, healthcare operations, and other purposes permitted or required by law.
Your Rights Under HIPAA
Right to Receive This Notice
You have the right to receive a copy of this Notice of Privacy Practices. We reserve the right to change this Notice at any time. Updated versions will be available upon request and posted in our offices and on our website.
Right to Authorize Uses and Disclosures
Any use or disclosure of your PHI not described in this Notice requires your written authorization. You may revoke an authorization at any time, except to the extent that action has already been taken in reliance on it.
Right to Confidential Communications
You may request that we communicate with you in a specific way or at a specific location (for example, by email or at a different phone number). Requests must be made in writing, and we will accommodate reasonable requests.
Right to Inspect and Copy Your PHI
You have the right to inspect or obtain a copy of your health records. If your records are maintained electronically, you may request an electronic copy. We may charge a reasonable, cost-based fee as permitted by law.
Right to Request Restrictions
You may request restrictions on how we use or disclose your PHI for treatment, payment, or healthcare operations. While we are not required to agree to most requests, we must agree to restrict disclosure to a health plan if you pay out-of-pocket in full for a service.
Right to Request Amendments
If you believe your PHI is incorrect or incomplete, you may request an amendment. We may deny the request under certain circumstances, as permitted by law.
Right to an Accounting of Disclosures
You may request a list of certain disclosures of your PHI made to individuals or entities outside of DHC Dental, except for disclosures made for treatment, payment, healthcare operations, or those authorized by you.
Right to Notification of a Breach
You have the right to be notified in writing if a breach of your unsecured PHI occurs, as required by law.
How We May Use or Disclose Your PHI
Treatment
We may use and disclose your PHI to provide, coordinate, or manage your dental care. This may include sharing information with specialists, laboratories, pharmacies, or other healthcare providers involved in your treatment.
Payment
We may use and disclose your PHI to obtain payment for services provided, including insurance billing, claims processing, eligibility verification, and prior authorizations.
Healthcare Operations
We may use or disclose your PHI for business and operational purposes, including quality assessment, staff training, audits, compliance activities, and administrative functions.
Special Notices and Communications
We may contact you regarding appointment reminders, treatment options, test results, follow-up care, or health-related services offered by DHC Dental. You may opt out of certain communications as permitted by law.
Health Information Exchange
We may participate in secure electronic exchanges of health information to improve coordination of care and patient safety.
Family Members and Others Involved in Your Care
Unless you object, we may disclose relevant PHI to family members, friends, or others involved in your care or payment for your care. If you are unable to agree or object, we may use our professional judgment to determine whether disclosure is in your best interest.
Other Uses and Disclosures Permitted by Law
We may use or disclose your PHI without your authorization as required or permitted by law, including for:
- Public health and safety activities
- Health oversight activities
- Reporting abuse, neglect, or domestic violence
- FDA-related activities
- Judicial and administrative proceedings
- Law enforcement purposes
- Coroners, medical examiners, funeral directors, and organ donation
- Research (subject to strict legal safeguards)
- Workers’ compensation
- Military, veterans, and national security activities
- Compliance reviews by the U.S. Department of Health and Human Services
Privacy Complaints
If you believe your privacy rights have been violated, you may file a complaint with DHC Dental or with the U.S. Department of Health and Human Services. We will not retaliate against you for filing a complaint.
Privacy Officer – DHC Dental
If you have questions about this Notice or wish to exercise your rights, please contact our Privacy Officer:
Miami Lakes Dental Office
- 15450 New Barn Rd., Suite 101
- Miami Lakes, FL 33014
- Phone: 305-557-7775
Pembroke Pines Dental Office
- 1806 N Flamingo Rd., Suite 170
- Pembroke Pines, FL 33028
- Phone: 954-437-2040
